Microsoft Office

Charts in MS PowerPoint 2016

Chart is a tool which can be used for communicating the data graphically. Charts will make it very easy to visualize the comparisons and trends. PowerPoint has got several types of charts letting you to select the one which fits your data the best. For using the charts in PowerPoint effectively you need to understand about different types of charts. You can also learn about Inserting Video in MS PowerPoint 2016.

Column Charts are the ones made up of vertical bars which represent data. Column Charts work with various different types of data but they are mostly used for comparing the information.

Line Charts are the ones which are ideal for showing the trends. All the data points are connected with lines thus making it very easy to see whether the values are decreasing or increasing over time.

Pie Charts are the ones which are used for comparing the proportions. Every value is shown as a lice of the pie thus it is very easy to see which values make up the percentage of a whole.

Bar Charts are the ones which are similar to the column charts but the difference is that they use the horizontal bars in place of vertical bars.

Area Charts are the ones which are similar to the line charts except the areas under the lines are filled in.

Surface Charts are the ones which will elt you display the data across a 3D landscape. These charts will work best with the large data sets this letting you to see a wide variety of information simultaneously.

Inserting a Chart in a Presentation:

MS PowerPoint uses a spreadsheet as a placeholder in order to enter the chart data like MS Excel. The process of entering the data is the very simple but if you are not familiar with Excel you need to review your knowledge about MS Excel.

For inserting the charts in a PowerPoint presentation you need to follow these simple steps.

  • 1st of all you need to select the Insert tab and then click the Chart command in the Illustrations group.
  • A dialog box will appear where you need to select the Category from the left pane and review the charts which appear in the right pane.
  • Now select the desired chart and then click OK.
  • Now a chart and spreadsheet will appear and the data that appears in the spreadsheet is placeholder source data and you will replace with your own information. The source data is used for creating the chart.
  • Now you need to enter the data into the worksheet.
  • Only the data enclosed by the blue lines will appear in the chart and this area will expand automatically as you type in.
  • Once you are done with it just click X in order to close the spreadsheet.
  • The chart will be completed.